Even Planner

Job Description

March 2023
Position Title:       Community Events Planner
Division:               Administration
Supervisor:          Senior Director of Operations
Position Summary: This position is designed to plan and organize events under the direction of the Senior Director of Operations.  The specialist works closely with Marketing, other divisions/department and parent volunteers to ensure the success of the events.
▪     Bachelor’s degree, any field
▪     English, Exhibition or Business degree
▪   Minimum 5 years of relevant event planning work experience
▪   Minimum 5 years of experience with Excel, Word, PowerPoint, Photo Editor etc.
▪   Previous experience working with a small, multi-cultural team
▪   Experience in an international (school) setting
▪   Previous work experience with volunteers
▪     Fluent spoken English, good written English
▪     High comfort level working with computers
▪     Strong communication and collaboration skills
▪     Excellent customer service skills
▪     Strong organizational skills and attention to detail
▪     Solid problem-solving skills
▪     Able to multitask
▪     Familiarity with multicultural event planning procedure
▪     Fluent spoken Mandarin
General Expectations
▪     Guided by ethical principles and character
▪     Comfortable interacting with people from other cultures
▪     Takes initiative to exceed goals
▪     Efficient, organized and conscientious
▪     Ability to adhere to deadlines
▪     Flexible and trainable
▪     Team player
▪     Customer oriented
o   Outgoing
o   Flexible
o   Patient
Ø  Work close with the senior director of Operations on proposal and budget for events.
Ø  Work close with team in Operations-Purchasing regarding relevant vendor selection.
Ø  Take the lead and work collaboratively with Marketing, parent volunteers and other divisions/department to plan, organize and deliver the events including but not limited to:
·       Stewardship events like Easter brunch, donor recognition events, etc. 
·       Community events like Christmas tree lighting and the Annual Gala & Auction, Enrichment events like special speakers, seminars, workshop etc.
  • Weekly Parent Connect events
  • Other duties as assigned