High School Secretary (PRC Hire)

Job Description

• Bachelor degree majored in English, Administration or related, CET- 4 preferred
• Shanghai Hu Kou Permit preferred

• 2 years minimum experience with Microsoft Office products-Word, Excel, Access, PowerPoint, Photo Editor, etc.
• 2 years experience in English/Mandarin/English translation-oral and written
• 2 years minimum experience in office administration

• Guided by ethical principles and character
• A/V and basic technology skills
• Fluency in Chinese and English; strong communication skills in both languages
• Excellent organizational and time management skills
• Effective interpersonal skills-good “people” skills
• Effective communicator
• Self-motivated with attention to detail
• Outgoing, not shy
• Flexible and trainable
• Patient with a positive outlook
• Speaks Shanghainese dialect
• Familiar with MAC computer
• Knowledge of Chinese protocol, familiar with Shanghai and surrounding community
• Likes children

1. Perform duties, as requested by the principal and assistant principal, including but not limited to:
   1. Typing, filing, copying and/or routing of correspondence
   2. Scheduling appointments for Assistant Principal
   3. Answering the telephone, screening calls, and delivering messages as needed
   4. Lead student Daily Announcements and assist with community communications
   5. Meeting preparation
   6. Providing translation as needed
       
2. Data and file maintenance or management:
   1. Maintain student attendance
   2. Assist with teacher attendance and sub teachers
   3. Maintain HS Building room management system
       
3. Events Planning and Organization:
   1. Assist with Teacher and Student Orientation
   2. Assist with HS Back to school night
   3. Lead HS Parent Teacher Conference
   4. Lead/Assist Faculty Happy Hour planning
   5. Lead HS monthly birthday breakfast
   6. Lead one-day class field trips
   7. Assist with HS End-of-year Awards Ceremony
       
4. Divisional and functional support:
   1. Assist with admissions related and school leaving procedures and records, i.e. forms, appointments, requesting records, etc.
   2. Administer minor first aid and oversee sick student movement to nurse as needed
   3. Follow up on requests regarding classroom maintenance, cleaning, guards, setups etc. as needed
   4. Assist with purchasing order distribution. Maintain HS local supply for daily function
   5. Support employee evaluation process including scheduling meetings, collecting and filling forms for Assistant Principal
   6. Lead Fire Drill
   7. Assist with shadowing student arrangements
   8. Lead HS lost and found
   9. Assist with HS Bell schedule
   10. Assist with maintaining HS parent WeChat group
   11. Assist with HS PSO treats
   12. Assist with HS yearbook payment collection and distribution
   13. Lead Overseas orders and domestic orders for HS