Higher Education Counsellor (Junior) – Sha Tin College

March 27, 2024

Job Description

We are seeking a Junior Higher Education Counsellor to join an experienced and dedicated team, providing advice and guidance to our students and their parents, as they apply to universities around the world. The successful candidate will be open-minded and willing to learn, fluent in English with the ability and confidence to address large audiences of students, parents and fellow professionals in line with the role specifications below. This role is instrumental to the continued development and implementation of the College’s mission, values, policies and procedures.

Role Specifications

Work within the Careers and Higher Education (HE) Team to:

  • Support university applications, confirm grades, upload transcripts and reference letters using a variety of platforms 
  • Support UCAS applications, check the suitability of reference, enter predicted grades from Unifrog
  • Support the development of the HE/careers programme
  • Support US/Canadian/HK applications, upload supporting documents to online platforms
  • Attend Higher Education/career events in and outside school which may take place after school hours to keep information/resources updated
  • Participate in 1:1 HE sessions with students from Year 10 onwards

Work with the Higher Education Counsellors to:

  • Produce HE materials e.g. school profiles, leaflets
  • Work with students on the full process of Higher Education application up to and including results day and beyond, under the mentorship of HE Counsellors
  • Help prepare statistical/HE reports
  • Organise, coordinate and publish the schedule of university visits/talks throughout the academic year
  • Organise and oversee annual university fairs
  • Liaise with teachers regarding academic references
  • Prepare and check transcripts/references for university applications
  • Deal with parents, students and university enquiries
  • Help prepare HE newsletters.

Person Specifications

Personal Skills and Abilities:

  • Student-centred outlook, demonstrating empathy and an enduring commitment to securing the best outcomes for students
  • Open-minded and inclusive, ensuring that all students are heard and seen
  • Excellent interpersonal and communication skills with staff, students and parents with a view to empowering others
  • A friendly, approachable manner in relation to staff, students and parents
  • Ability to work under pressure and meet deadlines
  • Ability to prioritise and adapt to changing situations and to learn new skills
  • Excellent negotiation, collaboration and problem-solving skills with a solution-focused attitude
  • Effective listening skills
  • Excellent organizational skills, record-keeping and timely follow-up

Knowledge and Experience:

  • Fluency in English is essential. Bachelor’s Degree is desirable
  • Working knowledge of HE systems, institutions and application procedures in at least one country which is a major destination for students in the school, with the ability and willingness to learn about others
  • High level of literacy dealing with references, recommendations, essays and personal statements
  • High ICT technical literacy, including VLEs, Google Suite, and online application systems


Closing Date: 12th April, 2024

For enquiries, please contact Jamie Chan at pa_principal@stconline.edu.hk


Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF’s Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.


The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.

ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.



ESF Sha Tin College is committed to providing the best possible teaching and learning experiences for every individual through the medium of English. The education provided leads to a variety of internationally recognised examinations, granting students access to higher education and career opportunities worldwide.

Unique to Sha Tin College is a culture where we take responsibility for fulfilling our own potential and that of others for the good of humanity at all levels. Ample opportunities exist to challenge students to become mature, open-minded, caring, responsible and committed individuals with a passion for learning, creativity, sports and a sense of compassion.

With commanding views over the Sha Tin countryside, the College boasts a swimming pool and multi- purpose sports hall, music rooms, drama studios, design and technology workshops, science labs and a food technology centre, Senior School Centre, climbing walls, and a Counselling and Well-being Centre.